What to Know About Leasing Office Equipment

close up of a businessman putting paper on a multifunction printer scanner tray

If you're considering leasing office equipment, you probably have a long list of questions. Don't go into the process blind; instead, brush up on your leasing homework and arm yourself with the facts!

FAQs: Leasing Office Equipment

If you think leasing office equipment could be the right call for your company, you've come to the right place. Here are all your leasing questions, answered!

What does it mean to lease office equipment?

Let's say you've decided to lease a printer. In essence, you are agreeing to rent that printer for a certain amount of time--and, in exchange for the freedom to make monthly payments, you're paying a little bit more in interest. At the end of the lease, you would have the option to end the contract, buy the equipment, or start a new agreement by upgrading to a newer printer.

What types of equipment can be leased?

Just about any machine can be leased in-house. Here are a few examples:

  • standalone printers or copiers,
  • multifunction devices,
  • office furniture,
  • filing cabinets,
  • scanners,
  • phones,
  • and more.

Is leasing right for every company?

When it comes to leasing office equipment, any company benefits--from the smallest startup to the biggest brand-name Goliath. The biggest consideration is your budget: Would you benefit from getting your office equipment right away with the flexibility of monthly payments, even if you end up paying a bit more in interest? If so, then leasing is an excellent choice for your company.

Why lease?

Leasing comes with a long list of benefits, including:

  • financial flexibility, giving you room to negotiate your terms;
  • potential tax deductions, benefiting your bottom line in more ways than one;
  • maintenance agreements, meaning you won't have to worry about repairs;
  • and upgrades, keeping your company up-to-date with all the latest tech and equipment.


Leasing office equipment comes with a lot of questions--but with some research, a bit of homework, and the right help, your company will be benefiting in no time. Just remember to read the fine print and know exactly what you're agreeing to before you sign!

Interested in leasing office equipment? Have more questions? We're here to help. Contact us today!