4 Easy Ways to Make Copiers HIPAA Compliant

hipaa compliance

"Easy" and "compliance" are two words that don't seem to belong in the same sentence--not until now, that is. Here are a few simple, pain-free tips to get your copiers on the right track!

Carefree Compliance

The first thing to do when it comes to HIPAA compliance is to step back and evaluate your thought process. If you approach compliance as a hurdle, a problem to be overcome, then you're setting yourself up for frustration and stress. However, if you view HIPAA compliance as a sort of "road map" toward the efficiency and security you want to achieve for your employees, your clients, and your business as a whole. Then you can start seeing every change as a step in the right direction!

Here are just a few simple tips to help you get started:

Tip #1: Try managed print services.

Managed print is a great solution for security, communication, and efficiency. Which means it's also a great way to help ensure your copiers are HIPAA compliant. The best part is that managed print makes it stress-free and straightforward to eliminate weaknesses in your workflow and implement security solutions.

Tip #2: Control who can access the copier.

Access control is an excellent tool for compliance, simply because it helps eliminate problems before they arise. If only the right people have access to the machine, you're that much safer.

Tip #3: Utilize encryption.

Think of encryption as a sort of safety net. With encryption in place, your data is safe even if hackers manage to get through your other defenses--and that's great news for HIPAA compliance.

Tip #4: Handle hard drives with care.

Hard drives store data about what you copy, which means they can be a security risk if not properly handled. Make sure to wipe or destroy them appropriately before copiers leave your company.

Are you looking for more simple tips? Worried your copiers aren't HIPAA compliant? Contact us today for all the help you need!